Content Privacy Notice

Introduction

Revell Research Systems Limited (the Company, we, us, our) is providing you with this information in order to comply with the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR), which require us to tell you what we do with your personal information.

This notice relates to the personal data that is processed by us when you provide content for our websites or online services. You may be doing this in the form of a comment, an upload or other contribution, typically for public consumption. The content may be textual or other media such as audio, video or imagery. You should read the Terms of Use for our websites and online services. Any content may contain personal data.

You should be aware that any content you post, upload or otherwise provide is likely to be made publicly available and may be attributable to you. We may also syndicate this material to other content publishers. It may also be acquired from our public facing websites without our consent and used in ways we do not condone. With this in mind, you should consider carefully what content you supply. We may collect some data that will not be made publicly available (such as an email address or telephone number). We will advise you which data will be made public at the time you supply it.

We may record information relating to your organisation as a prospective or existing business contact. Where such information does not relate to an identifiable individual, it may fall outside the scope of data protection legislation.

Who is collecting this personal data?

Revell Research Systems Limited is collecting this data as the Data Controller.

Revell Research Systems Limited is registered with the Information Commissioner in the United Kingdom as a data controller under number Z186392X.

Who are we sharing your personal data with?

We may share personal data processed under this notice, where necessary and proportionate, with the following categories of recipient:-

• The courts and those involved in legal proceedings and non-contentious matters, including solicitors and barristers
• Police and law enforcement agencies
• Our subsidiaries, our ultimate holding company and all its subsidiaries
• General public
• Other content publishers acting as independent data controllers
• Agents acting on our behalf
• Service providers (including associates)
• Professional advisers

We will not sell or rent your data to third parties. We will not share it with third parties for marketing purposes.

Why are we collecting and what will we do with your personal data?

We are collecting this information to help us develop our business and provide you with an opportunity to contribute your content to our websites and other online facilities (such as news groups, chat or FTP services).

We may publish any contribution on our websites or distribute the content through our online services. We may syndicate contributions to other content providers to help promote our business and solutions. We may also publish contributions such as reviews or quotes in other material, including traditional print media.

We may process this data for the purpose of the proper administration of our business and in communicating with you as well as maintaining backups.

We may share data with the courts and associated professionals in establishing, exercising or defending your, another's or our legal rights. We may share data in reporting crime to or when co-operating with the police and law enforcement agencies.

What is the legal basis for processing?

Our lawful basis is legitimate interests.

• legitimate interests - the Company has legitimate interests in using the content you volunteer to provide as well as in protecting and asserting our, your or another's legal rights; and in properly administering its business and backing up data.

This lawful basis is detailed in Article 6 of the UK General Data Protection Regulation (UK GDPR):-

• processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child (Article 6(1)(f)).

You may object to subsequent processing of your personal data that you initially volunteer, but please be aware that we may not be able to uphold the request. For instance, you may provide a quote in a contribution that we subsequently use in print media.

How are we collecting this information?

We collect your personal data under this privacy notice directly from you.

Please note that our Usage Log Privacy Notice | Revell Research Systems Prize is also likely to apply to you as our systems record electronic interactions between us.

What information are we collecting?

We typically collect the following personal information when you contribute content:-

• your name and style of address
• gender
• job title
• organisation
• email address
• telephone number
• other contact details
• IP address
• date and time of contribution
• digital account details (if logged in when making the contribution)
• the content itself including any embedded personal data whether textual, audio, video, photographic or other rich media

Who can see your information within the Company?

Access to your personal data is restricted to authorised directors, staff and associates who require it for legitimate business purposes.

How long is your information kept?

We will only keep your information for as long as necessary. The retention period is either dictated by law or our legitimate requirements. Once your information is no longer needed it will be securely and confidentially destroyed.

We retain content contributions and associated personal data for as long as the contribution remains published and for a reasonable period thereafter where necessary to deal with legal, regulatory or administrative matters.

How secure is your information?

We take appropriate technical and organisational measures to protect your information against unauthorised access, disclosure, alteration and destruction. You can read more about our approach to security at www.rrs.co.uk/security.

Who keeps your information updated?

You are responsible for keeping your personal details up-to-date. Please advise the Company of any changes.

Will your information be used for any automated decision making?

No. We do not undertake solely automated decision making, including profiling, that produces legal effects concerning you or similarly significantly affects you.

Our Privacy Statement

You can access the Company's Privacy Statement at www.rrs.co.uk/privacy. This statement provides you with more information about how we address data protection and privacy as well as informing you of your rights.

Other Privacy Notices

You are likely to interact with us in more than one way, so our other privacy notices may apply to you in different scenarios. We are open and transparent about how we use your personal data. You can find all of our Privacy Notices at www.rrs.co.uk/privacy.

Changes to this Notice

Any changes to this privacy notice will take effect when the revised notice is published. If these changes affect how your personal data is processed, the Company will take reasonable steps to make sure you know.

Further Information