Equal Opportunity Monitoring Privacy Notice

Introduction

Revell Research Systems Limited (the Company, we, us, our) is providing you with this information in order to comply with the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR), which require us to tell you what we do with your personal information.

This notice relates to the personal data that we process as part of our equal opportunity monitoring, which usually is in relation to staff and associates.

We are committed to equal opportunities as an organisation and this monitoring helps to guide our recruitment practices.

Some of this personal data is classified as special category personal data under the UK GDPR.

This notice does not form part of any contract of employment or other contract to provide services. We may update this notice at any time but if we do so, we will provide you with an updated copy of this notice as soon as reasonably practical.

Who is collecting this personal data?

Revell Research Systems Limited is collecting this data as the Data Controller.

Revell Research Systems Limited is registered with the Information Commissioner in the United Kingdom as a data controller under number Z186392X.

Who are we sharing your personal data with?

We will not share your personal data processed under this notice with any third party.

Why are we collecting and what will we do with your personal data?

We use your personal data to avoid discrimination and promote equality and diversity within our organisation.

You should be aware that we may process your personal data under additional privacy notices should your data be collected for other specific purposes. These might include recruitment; health and safety; remote monitoring, access and control; websites and online services; usage logs and call recording.

We collect special category personal data such as ethnicity, disability and sexual orientation data to monitor and promote equality and diversity throughout the Company, should you choose to disclose this information. Participation is entirely voluntary. The legal basis for this processing is your explicit consent, which you may withdraw at any time.

What is the legal basis for processing?

Our lawful basis is Consent.

• consent - we process personal data collected for equal opportunity monitoring with your consent. Participation is voluntary and you may withdraw your consent at any time.

This lawful basis is detailed in Article 6 of the UK General Data Protection Regulation (UK GDPR):-

• the data subject has given consent to the processing of his or her personal data for one or more specific purposes (Article 6(1)(a)).

We process special category personal data (UK GDPR Article 9(1)) under the regulation because:-

• the data subject has given explicit consent to the processing of those personal data for one or more specified purposes (Article 9(2)(a)).

How are we collecting this information?

We acquire information about you from the following sources:-

• Directly from you

What information are we collecting?

We collect and process the following categories of personal data about you with your consent:-

• age
• race
• disability
• gender
• sexual orientation
• religious or similar beliefs

Who can see your information within the Company?

Access to your personal data is restricted to authorised directors, staff and associates who require it for legitimate business purposes.

How long is your information kept?

We will only keep your information for as long as necessary. The retention period is either dictated by law or our legitimate requirements. Once your information is no longer needed it will be securely and confidentially destroyed.

We only retain your personal data collected for this purpose until it is aggregated and anonymised. The monitoring methods we use do not directly associate you with the data collected. Monitoring data that is supplied by you with an application is separated on receipt to avoid possible identification.

How secure is your information?

We take appropriate technical and organisational measures to protect your information against unauthorised access, disclosure, alteration and destruction. You can read more about our approach to security at www.rrs.co.uk/security.

Who keeps your information updated?

You are responsible for keeping your personal details up-to-date. Please advise the Company of any changes.

Will your information be used for any automated decision making?

No. We do not undertake solely automated decision making, including profiling, that produces legal effects concerning you or similarly significantly affects you.

Our Privacy Statement

You can access the Company's Privacy Statement at www.rrs.co.uk/privacy. This statement provides you with more information about how we address data protection and privacy as well as informing you of your rights.

Other Privacy Notices

You are likely to interact with us in more than one way, so our other privacy notices may apply to you in different scenarios. We are open and transparent about how we use your personal data. You can find all of our Privacy Notices at www.rrs.co.uk/privacy.

Changes to this Notice

Any changes to this privacy notice will take effect when the revised notice is published. If these changes affect how your personal data is processed, the Company will take reasonable steps to make sure you know.

Further Information